EZ Clinical Laboratory, located in East Brunswick, NJ is looking for an experienced administrative assistant. This is a full time, 9am to 5pm, Monday to Friday position.

Duties and Responsibilities include:

• Maintains supervisor's calendar, appointments, and meetings

• Maintains internal department reports

• Responsible for supplies, maintenance coordination, office files

• Screens calls, visitors, and incoming correspondence

• Personally responds to procedural requests

• Determines what requests need to be handled by supervisor or team member

• Handles variety of situations independently without supervisor review

• Assists with data entry for projects as needed

• Retrieve client reports and information from the laboratory LIS as needed

• Maintains a fair, open communication style ensuring all employees are treated with respect, dignity and consideration.

• Performs data entry

• Responsible for inventory control management and all associated paperwork

• Performs monthly statistical reports

• Performs incoming and out-going clerical type purchasing activities

• Act as a liaison between EZ Clinical Lab and the client base

• Work with specific clients on a daily basis to resolve any matters

• Research and troubleshoot customer requests

• Collect and maintain all necessary documentation

• Work with sales team to coordinate communication between sales staff and potential clients

• Must have excellent computer and communication skills

• Bachelors degree required

• Minimum 2 years of administrative experience in an office environment

Lab Assistance:

• Receives and organizes biological specimens from medical clients

• Quickly and correctly enter specimen data into laboratory system

• Includes physician information, patient demographics, ICD-10 codes

• Accurately order tests, requiring verification where needed

• Verify, label, and forward samples to the correct location

• Extensive computer and phone skills will be utilized to communicate with laboratory staff, clients, phlebotomists, patients, and other laboratories

• Filing records and other general office duties will be required

• Other job related duties may be required as necessary

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Education/Experience:

• Medical Assistant, Phlebotomy, or equivalent degree

• Minimum of two years experience in a medical office, hospital, laboratory, or doctor’s office; with experience handling bio-hazardous materials

• Excellent communication skills, knowledge of medical terminology and medical office procedure, ability to work well as a team member

• Strong attention to detail and accuracy are a must

With minimal supervision, directs the activities of work performed by other Technologists, performs and monitors a variety of laboratory testing and analyses, assumes responsibility for problem resolution, and teaches quality control and maintenance.

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DUTIES:

• Performs laboratory analyses within scheduled time frame.

• Accurately evaluates and solves problems related to pre-analytic, analytic, and post-analytic phases of testing

• Clearly records and communicates results.

• Recognizes and takes appropriate action on abnormal results and panic values.

• Maintain a comprehensive documentation system

• Review and approve validation data for all new reagent lots

• Analyzes quality control data to ensure accuracy and compliance with established policies.

• Takes appropriate action to maintain accuracy and precision.

• Ensure all calibration is valid and performed in accordance with standard procedures

• Manage proficiency testing

• Investigate incidents, errors, failures, and notify the lab director in a complete and timely manner.

• Implement corrective actions according to the lab director instructions

• Maintains adequate stock levels for assigned area by monitoring existing supplies and assessing future demands.

• Effectively supervises the daily activities of other Technologies to ensure adherence to all safety policy and established guidelines.

• Supervise training of new employees and ensure their competency

• Ensures professional and ethical behavior of subordinates

• Adapts work activities and assignments according to workload demands.

• Is responsible for ensuring the shift is adequately staffed.

• Always maintains the laboratory in an inspection ready mode

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KNOWLEDGE, SKILLS AND ABILITIES:

• A Bachelor's degree in chemistry, biology, or other health or life science (e.g., BA, BS, BSN, BSW) is required.

• Certification by a national agency is required. ASCP or equivalent preferred.

• Five to seven years as a medical technologist is required. Supervisory clinical laboratory experience preferred.

• Familiarity with laboratory instrumentation and use of basic office equipment is required.

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QUALIFICATIONS:

• Minimum five years experience as a Medical Technologist required; supervisory experience preferred.